Staff Meeting Notes 1-8-14

Kendall Staff Meeting, 1-8-14, 1:15 – 11:45 AM, Breakroom

1. Event Updates (Karen)
1. Friends of Houston Public Library Winter Book Sale, 1/23-1/25 at Resurrection Metropolitan Community Church in the Heights; see www.friendsofhpl.org for more information.
2. Hoopla streaming media service now available to HPL customers; see handout in mail box for more information.
2. Meeting Room Reservations (Karen)
1. Because our meeting rooms and study rooms are in high demand, we try to make them available to as many interested individuals/groups as possible:
1. One reservation per group at a time; groups can make next reservation when coming in for the current event.
2. Meetings must be open to the public (no birthday parties or private meetings) and no goods or services can be sold.
3. One study  room reservation at a time; individuals can make the next reservation when finished with the current one.
2. Advance reservations may be taken by phone.  
1. For the meeting rooms, the reservation is TENTATIVE until the group contact fills out the meeting room reservation form.  The form can be faxed or emailed to speed the process.
2. Please allow 30 minutes between reservations for group  turnover.
3. For study rooms, the reservation will be held until 15 minutes past the scheduled start time, then released for anyone else who wants to use it.
3. The rooms are equipped with tables and chairs.  The 3rd floor conference room has a dry-erase board. We do not provide audio/visual equipment or services or meeting supplies (like dry-erase markers).  
4. Only light refreshments are allowed.  See HPL Policy 1.2 Library Sponsored Programs and Library Meeting Rooms (April 2005), 18. Serving Refreshments: Food and Drink:  a. Groups using meetings rooms may provide their own light refreshment such as coffee, tea, soft drinks, cookies, mints and nuts. The group using the meeting room must provide their own cups, napkins and plates. The group must remove all evidence of food service at the close of the meeting. b. Food service beyond the light refreshment level and food service requiring any onsite preparation must have approval of the Library Director or designee. c. Alcoholic beverages may not be served or consumed in any Library facility.
5. See the complete Meeting Room Policy on the Intranet> Forms+Documents> Policies and Procedures> Admin.
3. Incident Report Training (Meg)
1. See handout for information and assignment details.
2. Email the completed assignment to Meg or Karen by Friday, Jan. 17.

Upcoming Staff Events

• Jan 8: February Programs due in Evanced
• Jan 17:  Pay Period Close
• Jan 20: Library Closed for MLK Holiday
• Jan 22: Open Discussion Meeting
• Jan 23: NL Managers Meeting
• Jan 31: Pay Period Close    
• Feb 1: AARP Tax Help starts (Wed 12-4, Sat 10-2, through Sat., Apr. 12)