Agenda for Staff Meeting 9-2-15

11:15 – 11:45 AM, Breakroom

1. Updates from 7/24 CE Managers Meeting (Lauren & Karen)
2. New Staff: Welcome Janalyn, new part-time CSC (Lauren)
3. Electronic Timekeeping Policy annual review (Karen)
4. CIRC Training: Voter Registration (Alisa, Temeka)

Meeting Notes 5/30/12

11:15-11:45 AM, Break Room

AGENDA

1.    Updates from NL Managers Meeting 5-24-12:

1.        Steve Hill, Communications Dept, Service Area Maps and Customer Survey:

·         During June, each NL location will have a map of Houston for customers to use a push pin to mark where they live (in order to update each NL’s service area).

·         Customers will also be asked to fill out a brief paper (or online) survey asking for their feedback about HPL services.  Encourage customers to use the online survey (easier to tabulate). 

·         Maps need to be in a monitored location so push pins don’t become a danger to children.  [suggest 2^nd and 3^rd floor desks—lobby too crowded. KL]

·         Maps, easel(s), and surveys will be delivered next week.

2.       Kindle Fire for Staff Training.  NL Admin has purchased 36 Kindle Fires with book sale funds, 1 for each location for staff training.

·         Item will have G# and barcode so it can be checked out to staff members for a 2-week period.

·         Dr. Lawson wants everybody on the staff to be familiar with ebooks and the new mobile app so we all can help customers with their questions.

·         Ebook training—2 at Kendall (May 25 and June 1), 3 hours (2 hours training, 1 hour hands-on practice). 

3.       Counterfeit Bills.  Mike demonstrated the difference between a counterfeit and an authentic $10 bill.  Financial Services has received several counterfeit bills under $20 and asked all staff to check every bill $5 and up.

4.       Jason Stephens, Planning & Facilities: brochure holders for Voter Registration Forms

·         All Texas libraries required by state law (Texas Election Code, Section 20.001) to make voter registration forms available to their customers and to mail them, if requested by the customer.  Each adult applying for a PowerCard should be offered a Voter Registration Form.

·         Staff is not expected to verify customer’s information or to help customers fill out forms.  To answer questions, go to the Harris County Tax Assessors Office, Voter Registration (http://www.hctax.net/voter/acquirevoterapp.aspx) or the Texas Secretary of State (http://www.sos.state.tx.us/elections/voter/reqvr.shtml).

·         If requested, staff can put completed forms (which are postage-paid) in the outgoing mail box for pick up.

·         At Kendall: in addition to the forms at the desks on each floor, additional forms (both English and Spanish) are in brochure holders in the 2^nd and 3^rd floor Print Centers.

5.       New Substitute Guidelines

·         Substitutes can only be requested when staffing levels fall below established minimum level [posted on Quick Links page

·         For vacation requests, staff must switch Staurdays with a co-worker.  Substitutes may only be requested to fill unexpected absences.

·         Substitutes must be requested only for hours the library is open to the public, minimum 4-hour shift.

·         See CSS section on Quick Links blog for revised guidelines and request form.

6.       NL Administration offices are moving from Marston to the 6^th floor of Central (old HALS suite) June 11.  Other moves from Marston:

·         Collection Development is moving in the Library Materials Services area by June 6

·         Financial Services is moving into the former Collection Development office on the Concourse level by June 6.

·         Communications department is moving to the former ILL space (already moved?).

·         Human Resources is moving to the former Program staff office on the 4^th floor of Central by June 11.

2.    eBook Training, May 25 & June 1

3.     SRP begins next week (see June/July Program Calendar).
4.  Ready 2 Open: Everyone has this on his or her schedule 15 minutes before we open to the public, meaning everyone is on the floor making sure everything is turned on, checked in, straightened up, and ready for customers.