Open Discussion Notes 9-21-16

Breakroom, 11:15-11:50

Moderator & Recorder: Melinda Campbell

• Volunteers: Please welcome our volunteers who are a great help to the Library. One volunteer loves to help with the children’s programs and likes to help with the craft projects for the children, so please direct her in this direction.
• Damaged/ Incomplete items: Please apply a note to the customer’s record if item is still on their account, with details of what is missing, when and how contacted. Check each item before checking in so we can catch items before taking item off account. Place incomplete items in basket in workroom. Through our diligence we can reduce the loss of items for HPL.
• Question: Do the volunteers go through a background check? [Yes, that's part of the application process. KL]
• Outreach: Middle School Outreach next Thursday 9/27 5:30-7:30P with two staff members attending.
• Supplies: Please place your supply needs on the sheet provided on the back of the supply cupboard to be ordered.
• Promotion: Janalyn will start in her new full-time position on Saturday!
• Collection: Picture book shelves are looking great! Please take done unfinished shelving carts to 1^st floor when unable to complete task in allotted time.
• Pre-School Storytime:  Any volunteers to help while Shanti is away.

Open Discussion Notes 3-19-14

Open Discussion Meeting with Kendall Staff and Shammi Gill

• Regarding the continuation of the Open Discussion Meetings: Most staff agreed that they liked having a non-structured meeting in which we could bring up issues and thoughts. So we will continue to have these meetings. (MH)
• We have a new repair/missing items spreadsheet that staff can access on Google Docs. The link is on the blog under “Quick Links”. (JK)
•  Delivery Reminders:

o   Please shelve holds throughout the day when on assigned to delivery. Don’t leave wrapped

hold items on a cart in the back or for someone else to shelve. (AB)

o   Do not set aside drive-up items – do all KEN and KENDRV items in one batch.

o   Do ILL items first if you see them.

o   You can use the DRV UP holds template for any drive-up holds.

•  In May and this summer, Jose and Pam will have a “planning for college” session as one of the computer classes. Jose is hoping to have an academic adviser in the session to offer advice.
• Signs for April programs need to be sent in for approval. (KL)
•  Leona is preparing for outreach for SRP. As of today, we haven’t received the information regarding our SRP programs. (LH)
•  Alisa & Nina are planning to conduct outreaches at middle and high schools to help bring more teens into the library. (AB)
• Saturday A-Team has been working really hard together, even with such a short amount of staff. Kudos to y’all! (KL)
• Shammi encouraged us to request for substitutes when are below are minimum staffing level. They are taking requests up to two weeks in advance, so we can plan ahead. (SG)
•  There will be a representative from a security company coming on Friday to assess the security situation in our building. (KL)
• Donna Jackson (HPL’s graphic/visual specialist) will be visiting soon to look around the building and gather ideas for further enhancing our space. (KL)
• March 31 is the deadline to submit your Wellness points to avoid the $25 monthly fee. (SG)