Staff Meeting Notes 9-2-15

 Kendall Staff Meeting

September 2, 2015, 11:15 – 11:45 AM

Breakroom

1. Updates from 7/24 CE Managers Meeting (Lauren & Karen)
2. New Staff: Welcome Janalyn, new part-time CSC (Lauren)
3. Electronic Timekeeping Policy annual review & new Attendance & Punctuality Metric for Customer Service (Karen)
4. CIRC Training: Voter Registration (Alisa, Temeka)

Quick Notes

• New HEAR Year!  Please review and sign your new HEAR plan ASAP at https://talent.houstontx.gov/Saba/Web/COH.
• Safety: Gwen Walter, HPL Safety Coordinantor, says, “Trip, slips, and falls are our leading indicators for incidents.  Remember to watch your step are you keep it moving!”  Comfortable, safe footwear also helps--that means no flip-flops, platform sandals, high heels or bare feet.

Upcoming Staff Events

• Friday, September 4: Pay Day
• Friday, September 4 & 11: Staff Training
• Monday, September 7: Labor Day -- Library closed
• Friday, September 11: Last Day of Pay Period
• Wednesday, September 16: Programming Meeting
• Friday, September 18: Youth Service Meeting
• Friday, September 18: Pay Day
• Tuesday, September 22: Director’s Chat (Nina, Pam)
• Tuesday, September 22: Civic Engagement Meeting (Karen)
• Wednesday, September 23: Open Discussion Meeting
• Thursday, September 24: TLA A-Z Webinar: Communication Skills
• Friday, September 25: Last Day of Pay Period
• Friday, September 25: Customer Experience Managers Meeting

FY16 Staff Meetings (meetings occur every 4 weeks, except holidays)

1. Open Discussion (everyone), 11:15-11:45, Break Room: 7/29, 8/26, 9/23, 10/21, 11/18, 12/16, 1/13/16, 2/10, 3/9, 4/6, 5/4, 6/1, 6/29.
2. Staff Meeting (everyone), 11:15-11:45, Break Room: 7/15, 8/5, 9/2, 9/30, 10/18, 12/1 (rescheduled for Thanksgiving), 12/30 (rescheduled for Christmas), 1/20/16, 2/17, 3/16, 4/13, 5/11, 6/8.
3. Program Planning (Karen, Alice, Jasmine, Jose, Leona, Nina, Pam, Shanti), 11:15-11:45, Break Room: 7/22, 8/19. 9/16, 10/14, 11/4 (rescheduled for Veteran’s Day), 12/9, 1/6/16, ⅔, 3/2, 3/30, 4/27, 5/25, 6/22.
4. Staff Training (everyone): to be determined.

Agenda for Staff Meeting 9-2-15

11:15 – 11:45 AM, Breakroom

1. Updates from 7/24 CE Managers Meeting (Lauren & Karen)
2. New Staff: Welcome Janalyn, new part-time CSC (Lauren)
3. Electronic Timekeeping Policy annual review (Karen)
4. CIRC Training: Voter Registration (Alisa, Temeka)

Staff Training Notes 8/7 & 14/15

Kendall Staff Training

Policies & Procedures: Attendance & Security

August 7 & 14, 2015

Presented by Karen & Lauren

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Objective:  To review and understand key City and Library policies and procedures regarding attendance and library security.

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Attendance & Timekeeping: City of Houston Administrative Procedures

1. A.P. 3-11: Absence; access at http://www.houstontx.gov/adminpolicies/3-11.pdf.
2. A.P. 2-4: Electronic Timekeeping Policy; access at http://www.houstontx.gov/adminpolicies/2-4.pdf.
3. See also: Reminder: AP 2-4 Electronic Timekeeping Policy, email, 10/25/12011; City of Houston Employee Guidebook; access at http://www.houstontx.gov/hr/guidepages/Muncipal%20Employee%20Guidebook%20rv2272014.pdf

Attendance: Houston Public Library Policies & Procedures

1. Human Resources, 5.1: Policies & Procedures relating to Hours, Time and Attendance (December 2009); access at https://hplnet.houstonlibrary.org/polandpro/pol-5_1.pdf and https://hplnet.houstonlibrary.org/polandpro/pro-5_1.pdf.
2. Human Resources, 5.0: Policy & Procedures relating to Notification of Tardiness or Absence (December 2009); access at https://hplnet.houstonlibrary.org/polandpro/pol-5_0.pdf and https://hplnet.houstonlibrary.org/polandpro/pro-5_0.pdf.
3. See also: Customer Experience Blog: Attendance Guidelines, 8/13/13; access at  http://hearresources.blogspot.com/2013/08/attendance-guidelines.html.  Staff Attendance, email, 5/19/2000.

Security: Houston Public Library Policies

1. Planning & Facilities, 2.3: Policy & Procedures relating to Library Security (March 2009); access at https://hplnet.houstonlibrary.org/polandpro/pol-2_3.pdf and https://hplnet.houstonlibrary.org/polandpro/pro-2_3.pdf.
2. Run, Hide, Fight: Surviving an Active Shooter training video; access at  https://youtu.be/5VcSwejU2D0 (YouTube) or http://www.houstontx.gov/mayor/press/20120726.html.
3. See also: Planning & Facilities, 2.8: Policy relating to Safety (March 2009); access at https://hplnet.houstonlibrary.org/polandpro/pol-2_8.pdf.  Personnel, 5.4.1: Policies relating to Recommended Safety Dress Guidelines (June 1997); access at https://hplnet.houstonlibrary.org/polandpro/pol-5_4_1.pdf. Human Resources, 5.9: Policies relating to Injury, Safety, Disability (May 1997); https://hplnet.houstonlibrary.org/polandpro/pol-5_9.pdf.