Staff Meeting Notes 11-2-16

11:15 – 11:45 AM, Break Room

I. Updates (Karen):

1. Quick Notes
2. Floating Collection:
3. Safety Issues: Kick Stools; Reduce Slips, Trips and Falls Poster--the #1 source of accidents at HPL
4. Holiday Gala decorating challenge
5. Upcoming Holidays: Veteran’s Day (Nov. 11); Thanksgiving (Nov. 24 & 25); Christmas (Dec. 23-26), New Year’s Day (Jan. 1 & 2).

II. Quick Notes

1. Floating Holiday:  Floating holidays must be requested 30 days in advance and used by the end of the calendar year (Dec. 31)--the deadline is fast approaching!  If you haven’t already used your floating holiday, submit your Kronos request soon--they’ll be approved on a first come, first served basis.
2. Floating Collection: Circ Admin is rolling out a new account to check out floating items so they can be accounted for during the float process (much like the KEN REFURB account for the FLIP kits).  This means all items to float are checked out and disappear from our holdings.  
3. Discard Items in Poor Condition:
1. If an incoming hold is disgustingly nasty, please don’t check it in--the customer deserves better!  Discard the nasty copy and place a hold for another one.  (If it’s the last copy, call the customer with options, including Interlibrary Loan and HCPL).
2. If an item to be floated is in poor condition, don’t float it--your colleagues deserve better!  Discard it immediately (items in poor condition are approved for immediate discard).  
4. Book Sale Donations:  We smile and accept all donations.  
1. If some of them have to be discarded due to condition, take care of it later after the customer has left.  
2. If the customer asks your opinion about the saleability of items, you can offer “We don’t see much demand for this” or “We had some of these last month and they didn’t sell very well.”  People want to support the Library--we want them to know their effort is appreciated.  
3. If a customer wants a discount, let them know the books are donations and all funds raised support library programs.
5. Donation Slips: Put them in the manila envelope marked “Donation Slips 2016“ on the Time & Attendance desk.  Don’t leave them downstairs.
6. End of Day tasks:  Please clear Outgoing Holds and Bin 9 Exceptions each day--these items have not been checked in and need to be cleared the same day they were returned.  
1. Outgoing holds need labels and need to go into Delivery ASAP--someone is waiting!  
2. Bin 9 Exceptions need to be checked in, then tagged, floated, or returned to Central.  
3. While items are waiting to be tagged, the catalog shows them as “Check Shelf”--ready to be checked out.  Let’s get them on the shelves as soon as possible.

III. Upcoming Dates

• Friday, Nov. 4: Last Day of Pay Period; Youth Services Meeting at Central; Brainfuse webinar
• Tuesday, Nov. 8: SW Assistant Managers Meeting at Frank Express; Election Day
• Thursday, Nov. 10: Weeding Workshop at Johnson
• Friday, Nov. 11: Veteran’s Day--Library closed; Payday!
• Wednesday, Nov. 16: Open Discussion Meeting
• Friday, Nov. 18: CE Managers Meeting at Central; Last Day of Pay Period
• Saturday, Nov. 19: Energy Corridor Recycling Day
• Thursday, Nov. 24: Thanksgiving--Library closed
• Friday, Nov. 25: Day after Thanksgiving--Library closed; Payday!

Staff Meeting Notes 5-28-14

11:15 – 11:45 AM, Breakroom.

1. SRP Updates  (Meg)
2. Friends Guidelines for Discards--handout (Karen)
3. Training: Hoopla (Pam)

Quick Notes

• Sorter: Leave sorter on at the end of the day, but unplug black A/C cords from the bins.
• Remember to leave all PCs on at the end of the day. You can log off, just don’t shut down.
• Vacation requests: Several staff members have already requested vacation for the summer. Please check the staff calendar in Google before requesting vacation.

Upcoming Staff Events

• Friday, May 30: Payday
• Monday, June 2: First day of Summer Reading Program
• Friday, June 6: Last day of pay period; timecards approved at close of business.
• June 9-13: New Employee Orientation at Central
• Wednesday, June 11: Open Discussion Meeting
• Friday, June 13: Payday
• Friday, June 20: Juvenile Pre-Selection. Last day of pay period; timecards approved at close of business.
• Wednesday, June 25: Staff Meeting
• Thursday, June 26: NL Managers Meeting
• Friday, June 27: Payday
• Monday, June 30: Deadline for completing Executive Order 1-50: Workplace Discrimination and Harassment Annual Training.
• Thursday, July 31: Deadline for completing Cyber Security Awareness Training.

Absent: Calvin, Evin, Leona

Meeting Notes 7-25-12

11:15-11:45 AM, Break Room

AGENDA

1. Refreshers

a. Repair Shelf Procedures
b. Discard Procedures
c. Orphan Item Procedures
d. Processing Flags
e. Applications

Repair Shelf Procedures: (Missing Items)
All items on the Repair shelf should be missing a disc or booklet.
Scan the item in though Search and holds (F3) this way you don’t check the item in.
Click the Record tab.and go to the 3rd column (Status) - Check Shelf
Click on the - and change the dash to a f or search for Repair shelf .
Save it and closed.
On the item put the reason it’s on the repair shelf. (EXAMPLE: Missing disc 12 your initals & date)

Discard Procedures: (Weed on condition)
Each item placed in the Discard bin must be placed on REPAIR SHELF first. This removes the item out of circulation.
On the Screen there is an icon labeled PUTTY CAT click on it.
The login required is the same for Milcir.
Main Menu - Click on C (Circulation)
Circulation Subsystem - Click on D (Delete)
2nd login in is required
The system will ask you to confirm each item record after wanding it’s barcode Y or N
Select Y.
Each item should be stamped (Discard and placed in the correct box.

Orphan Item Procedures:
Orphan items are Books or AV received from Texas Schools, County and or Patrons personal.
Go to Quick Links and select the first Orphan items .
Enter the date, barcode, issn #, The Title, Author, your name and the status (always sent to Central).
Place the item in the Central bend.

APPLICATIONS
Make sure the application is filled out completely by the Patron from the date to the signature.
If a Patron is renewing, lost card ,phone number ,name/address change or email address make sure you add all changes. Do not remove old address. Please change the code from A to X this changes the status to a note.
When entering License please use a T for License or I for ID. Double check your work.

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MEMORANDUM

Dear Kendall Staff,

I’ll be on out of the office from Monday, July 23, through Saturday, August 4. While I’m away, Pedro will be Acting Manager, assisted by Nina and Alice.

When Pedro is not available for the day, then the in-charge persons will be the following pairs (in order of seniority and job classification):

1) Alice and Nina; if Alice and Nina are unavailable, then go to

2) Leona and Juli; if Leona and Julie are unavailable, then go to

3) Pam and Albert; if Pam and Albert are unavailable, then go to

4) Regina and Alisa; if Regina and Alisa are unavailable, then call Neighborhood Libraries Administration, 32707 for permission to close the building.

If you have any problems with Kronos—punching in, punching out, duplicate punches, etc.—please send Pedro an email with the details (nature of problem, time of punch) so he can forward the information to me or to Shammi Gill, who will be approving timecards at the close of the pay period August 3.

If you are running late or need to call in sick please call the private line—832-393-1887—and speak directly to Pedro or Nina (or the person in charge for that day).

Now that Summer Reading Program is starting to wind down, I hope all of you will have a chance to catch your breath and enjoy the rest of the summer. I’ll be back Monday, August 6.

Karen