Staff Meeting Notes 11-2-16

11:15 – 11:45 AM, Break Room

I. Updates (Karen):

1. Quick Notes
2. Floating Collection:
3. Safety Issues: Kick Stools; Reduce Slips, Trips and Falls Poster--the #1 source of accidents at HPL
4. Holiday Gala decorating challenge
5. Upcoming Holidays: Veteran’s Day (Nov. 11); Thanksgiving (Nov. 24 & 25); Christmas (Dec. 23-26), New Year’s Day (Jan. 1 & 2).

II. Quick Notes

1. Floating Holiday:  Floating holidays must be requested 30 days in advance and used by the end of the calendar year (Dec. 31)--the deadline is fast approaching!  If you haven’t already used your floating holiday, submit your Kronos request soon--they’ll be approved on a first come, first served basis.
2. Floating Collection: Circ Admin is rolling out a new account to check out floating items so they can be accounted for during the float process (much like the KEN REFURB account for the FLIP kits).  This means all items to float are checked out and disappear from our holdings.  
3. Discard Items in Poor Condition:
1. If an incoming hold is disgustingly nasty, please don’t check it in--the customer deserves better!  Discard the nasty copy and place a hold for another one.  (If it’s the last copy, call the customer with options, including Interlibrary Loan and HCPL).
2. If an item to be floated is in poor condition, don’t float it--your colleagues deserve better!  Discard it immediately (items in poor condition are approved for immediate discard).  
4. Book Sale Donations:  We smile and accept all donations.  
1. If some of them have to be discarded due to condition, take care of it later after the customer has left.  
2. If the customer asks your opinion about the saleability of items, you can offer “We don’t see much demand for this” or “We had some of these last month and they didn’t sell very well.”  People want to support the Library--we want them to know their effort is appreciated.  
3. If a customer wants a discount, let them know the books are donations and all funds raised support library programs.
5. Donation Slips: Put them in the manila envelope marked “Donation Slips 2016“ on the Time & Attendance desk.  Don’t leave them downstairs.
6. End of Day tasks:  Please clear Outgoing Holds and Bin 9 Exceptions each day--these items have not been checked in and need to be cleared the same day they were returned.  
1. Outgoing holds need labels and need to go into Delivery ASAP--someone is waiting!  
2. Bin 9 Exceptions need to be checked in, then tagged, floated, or returned to Central.  
3. While items are waiting to be tagged, the catalog shows them as “Check Shelf”--ready to be checked out.  Let’s get them on the shelves as soon as possible.

III. Upcoming Dates

• Friday, Nov. 4: Last Day of Pay Period; Youth Services Meeting at Central; Brainfuse webinar
• Tuesday, Nov. 8: SW Assistant Managers Meeting at Frank Express; Election Day
• Thursday, Nov. 10: Weeding Workshop at Johnson
• Friday, Nov. 11: Veteran’s Day--Library closed; Payday!
• Wednesday, Nov. 16: Open Discussion Meeting
• Friday, Nov. 18: CE Managers Meeting at Central; Last Day of Pay Period
• Saturday, Nov. 19: Energy Corridor Recycling Day
• Thursday, Nov. 24: Thanksgiving--Library closed
• Friday, Nov. 25: Day after Thanksgiving--Library closed; Payday!

Staff Meeting Notes 9-7-16

11:15 – 11:45 AM, Break Room

1. Updates (Karen):
1. Welcome Melinda!
2. ROB holds/ ALI reopening
3. Bin 9 exceptions
4. Floating

2. Training: (Karen): New Learning Link with HISD; handout.

Quick Notes

1. Tag all incoming items:  Be a good team member and tag all incoming items without tags (except ILL).  This includes items from Central and other locations and it will save everyone a lot of time since we’ll handle them again when they’re checked out and when they’re returned.
2. Don’t erase room reservations (accidentally) by scanning a barcode into the spreadsheet.  If you do, click on the Undo arrow to restore the previous version.
3. Sorting ADU DVDs:  Non-Fiction DVDs on cart, Fiction DVDs in orange bin (to be scanned and loaded in AllCirc). Put JUV DVDs on the Juvenile cart, not the Adult cart.
4. Donation Slips: Put them in the manila envelope marked “Donation Slips 2016“ on the Time & Attendance desk.  Don’t leave them downstairs.
5. Deposit Slips:  Don’t save the data you entered in the Excel deposit slips when you’re finished.  We want to start each day with a clean slip.
6. Clear Outgoing Holds and Bin 9 Exceptions each day: Outgoing holds are waiting for labels and need to go into Delivery ASAP--someone is waiting!  Bin 9 Exceptions need to be checked in first, then tagged/retagged  While these items are waiting to be tagged, the catalog shows them as “Check Shelf”--ready to check out.  Let’s get them on the shelves as soon as possible.  .

Staff Meeting Notes 8-10-16

11:15 – 11:45 AM, Break Room

1. Updates
1. Staff Changes (Karen)
2. July CE Managers Meeting & CItizenship Institute (Karen)
3. SRP Wrap-up (Leona, Jasmine)
4. New Jungman (Alice, Temeka)
5. Customer complaints about smell (Karen, Temeka)
2. Training: The Correct Way--Lost Cards & FLIP Kits (Karen, Alisa)

Quick Notes

• Tag all incoming items:  Be a good team member and tag all incoming items without tags (except ILL).  This includes items from Central and other locations and it will save everyone a lot of time since we’ll handle them again when they’re checked out and when they’re returned.
• Don’t erase room reservations (accidentally) by scanning a barcode into the spreadsheet.  If you do, click on the Undo arrow to restore the previous version.
• Sorting ADU DVDs:  Non-Fiction DVDs on cart, Fiction DVDs in orange bin (to be scanned and loaded in AllCirc). Put JUV DVDs on the Juvenile cart, not the Adult cart.
• Donation Slips: Put them in the manila envelope marked “Donation Slips 2016“ on the Time & Attendance desk.  Don’t leave them downstairs.
• Deposit Slips:  Don’t save the data you entered in the Excel deposit slips when you’re finished.  We want to start each day with a clean slip.
• Clear Outgoing Holds and Bin 9 Exceptions each day: Outgoing holds are waiting for labels and need to go into Delivery ASAP--someone is waiting!  Bin 9 Exceptions need to be checked in first, then tagged/retagged  While these items are waiting to be tagged, the catalog shows them as “Check Shelf”--ready to check out.  Let’s get them on the shelves as soon as possible.  
• Labor Day is September 5.  Labor Day is a City of Houston holiday and HPL will be closed on Sunday, 9/4, and Monday, 9/5.

Events

• Thursday, August 11: Lunch with CE Administration @ WAL (Alice, Kathrine, Pam)
• Friday, August 12: Last Day of Pay Period
• Friday, August 12: Youth Services Meeting @ PAR (Jasmine, Leona)
• Friday, August 12: Staff Training, Green Group (Karen, Alisa, Nina, Temeka, Trish)
• Wednesday, August 17: Farewell Party for Albert, Doug, Rita & Nagma
• Friday, August 19: Pay Day
• Monday, August 22: Sunday Streets Planning Meeting @ KEN (Karen, Jorge Sanchez)
• Wednesday, August 24: Staff Training with EAP Counselor--Dealing with Difficult Situations
• Friday, August 26: CE Managers Meeting @ VIN (Karen, Shanti)
• Friday, September 2: Pay Day
• Monday, September 5: Labor Day

Open Discussion Notes 11/26/14

Workroom, 11:15-11:45AM         Recorder & Moderator: Leona

1. Obituary assignment- questions and comments were made about the assignment to Alice.
2. Delivery printer- discussion started by Julie.  
1. We don’t have to touch the printer to have it print.  It will give you a hold paper and a blank sheet after scanning the book on hold. Just collect the blank sheets to use again.
2. Also, the cartridge in the delivery computer is overfilled and extra ink is coming out, causing messy copies. Albert was made aware of this problem.
3. Star printer.  Someone is turning off  the star printer at various computers. When it comes back on it prints old jobs (many of them). It should not be turned off or the print jobs should be deleted.
4. Team leaders for the new structure of the library are: Theodora Muokebe, Pedro Fonseca, Patrick Atkins.  Note- They have not started these duties officially, since they are waiting for back-filling promotions that have been made. Shammi will be going working with the foreign language collection.
5. Karen will be gone for two weeks from Dec. 3-17. We are to contact Theodora with any problems.
6. Programs.  
1. Use the program tracker found in the G-drive to list all the programming.
1. The programs in this document do not need to be put in in order- they can be sorted.
2. The Winter Make-&-Take Craft was not in there for Dec.
2. Jennifer Schwartz had sent an email about MLK day, asking for ideas and what we are doing.
3. c. AARP Taxes will begin February through April 15
1. We will be getting less forms this coming year.
2. ii. Eventually the paper forms will be phased out and everything will be done online.
3. iii. The new JK Lasser Tax books have come in.
7. Holiday CD display will be on 2rd floor.
8. Box in the lobby is for the Mission of Yahweh. There is a sign above and on the side with what can be donated. These things are for the homeless and needy families.
9. Need programming meeting in the new year.  
1. Idea- Temeka says people are requesting more food programs like the ones done last summer. Maybe she can do one with Jasmine.
2. Idea- Need ideas for after school programs.