Staff Meeting Notes 9-7-16

11:15 – 11:45 AM, Break Room

1. Updates (Karen):
1. Welcome Melinda!
2. ROB holds/ ALI reopening
3. Bin 9 exceptions
4. Floating

2. Training: (Karen): New Learning Link with HISD; handout.

Quick Notes

1. Tag all incoming items:  Be a good team member and tag all incoming items without tags (except ILL).  This includes items from Central and other locations and it will save everyone a lot of time since we’ll handle them again when they’re checked out and when they’re returned.
2. Don’t erase room reservations (accidentally) by scanning a barcode into the spreadsheet.  If you do, click on the Undo arrow to restore the previous version.
3. Sorting ADU DVDs:  Non-Fiction DVDs on cart, Fiction DVDs in orange bin (to be scanned and loaded in AllCirc). Put JUV DVDs on the Juvenile cart, not the Adult cart.
4. Donation Slips: Put them in the manila envelope marked “Donation Slips 2016“ on the Time & Attendance desk.  Don’t leave them downstairs.
5. Deposit Slips:  Don’t save the data you entered in the Excel deposit slips when you’re finished.  We want to start each day with a clean slip.
6. Clear Outgoing Holds and Bin 9 Exceptions each day: Outgoing holds are waiting for labels and need to go into Delivery ASAP--someone is waiting!  Bin 9 Exceptions need to be checked in first, then tagged/retagged  While these items are waiting to be tagged, the catalog shows them as “Check Shelf”--ready to check out.  Let’s get them on the shelves as soon as possible.  .

Open Discussion Notes 10/29/14

11:15-11:45, Breakroom
Moderator/Recorder: Meg

General Discussion:

• CMC now ends on November 7th. Please ask Meg if you have any questions.
• We are currently out of the League of Women Voters Guides in English. Please refer customers to their website for information. (http://lwvhouston.org/)
• Additionally, information about voter ID requirements have been posted on our blog here. 
• Let's keep the fridge and microwave clean!
• Requests for vacation during the holidays will be approved on a first come, first served basis, with consideration of the overall schedule.
• Emergency exit doors must be armed. Please check that the doors on each floor are armed as part of closing procedure.

Circulation/Collection:

• Keep some bins to the side for use in the sorting room.
• Use your scheduled time on Fridays to shelf read -- check the Collection page on the blog if you've forgotten your assigned shelf-reading section. 
• Conditional weeding should be ongoing. 
• Please be mindful when shelving the music CDs. Pay attention to the labels. 
• For foreign languages not at this location, please return via delivery to the owning location (with a note).

Customer Service:

• Shelving and Shelf Reading: Please shelve when assigned to do so and start on time, especially in the mornings before opening. If there's nothing to shelve when assigned to shelve, please use that time to shelf read.
• Plumbing and electrical issues: Albert is working with Shammi to get these Sprocket requests expedited. 
• Meeting Rooms: 
• Let customers know that they are required to fill out the meeting room request form in order to use a meeting room. Until they have completed the form, there reservation is tentative (TENT). 
• If a HOA is meeting in a one of the rooms, please list the name of that HOA/Subdivision on the Room Reservation sheet. This is so when can direct people correctly.
• On the Room Reservation sheet -- Lavender (Light Purple) is a non-library program and Green is a library program. Please no other random colors. 

Open Discussion Notes 4-23-14

Break Room, 11:15-11:50AM.  Moderator: Meg; Recorder: Jose

Today we discussed…

1.  Shelve reading:

      --Divide the library in different sections

      --Rotation of the sections too (sign up for shelve reading, whatever you prefer)

2. Any worker that comes to fix something  has to sig in: name- last name & ID # [notebook at Lobby desk. KL]

3. If you refer anyone on the 2nd floor to the 3rd floor for computer use, please remind patrons that 3rd floor it’s a kid friendly zone.

4.  Anyone is welcome to check out a laptop as long they don’t have any fines on their record and have had their library card for at least 30 days.

5. Don’t  turn off 3M pads, please.

6. During delivery time make sure you do it the right way (don’t get confuse with drive up and normal holds).

7. Meeting Room Reservations:           

     --Always fill out forms for reservations

     --No double booking

     --No adults sessions in 3rd floor

     --Always give spare time to groups to leave (don’t do back to back reservations) [30 minutes           between events. KL].

     --We don’t do reservations for birthday parties aka “child gatherings”, nor is food allowed either [meetings must be free and open to the public—no private parties. KL]

     --No multiple reservations

     --One reservation = one form (also check forms for correct information).

8. Keep the closet in the 3rd floor locked all times.

9. Assist Westside volunteers to keep their personal stuff, Tuesdays from 10am-12noon.

10. Monthly report of library apps would be excellent in the future to avoid any inconvenience at the time of evaluations.

Remember Lights Out Houston Thursday, April 24 - Sunday, April 27, turn off all not essential lights before we leave during those days