Open Discussion Notes 10-19-16

Break Room, 11:15-11:50AM
Moderator: Trish
Recorder: Leona
Present: Alice, Alisa, Chris, Iffat, Jasmine, Karen, Kathrine, Leona, Melinda, Nina, Pam, Trish, Valentin.

1. Pumpkin Carving Contest at CMC Fall Festival at CEN on Friday, Oct. 28.  $5 entry fee, ideas welcomed.  We have two pumpkins--one ugly one, one beautiful one--plus assorted smaller pumpkins to attach/decorate and other supplies.  The carving should be ready by Thursday evening so Karen can deliver it when she goes to the CE Managers Meeting Friday morning.
2. Staff Development Day was a win according to the KEN staff.  Esp. popular--gift cards and other prizes, presentation from HEB, info about lending hotspots, location at JIB, seeing colleagues from other locations.
3. Work at giving great customer service, as talked about in the HEB session at SDD, esp. the element of surprise and random acts of surprise.
4. Remember all books with yellow labels are not to be discarded.  Please p ut them in the float bins.  These are leased items and need to be returned when we don't need them or they're in poor condition.
5. Classics that are cataloged can be put on the the shelves with other cataloged items.  Non-cataloged classics still go on the designated shelves by the restrooms.
6. Please log all "orphan" items (those belonging to non-HPL libraries).  Do not put them in the Lost & Found bin.
7. When pulling items to float, please discharge them first to make sure there are no holds and they're off the customers' accounts.  Check the condition too--items in poor condition should be discarded, not floated.
8. When the picture book bin on the sorter fills up, the overflow will go into Bin 9.  If you can scan the book on the RFID pad, it doesn't need a new label. Karen is going to see if we can get Bin 9 changed to an overflow bin for picture books.
9. Pam asks us to save all small empty water bottles for her New  Year's Eve kids party--she's using them to make noisemakers.  She'll put a bag in the break room for collection.

Meeting Notes 7-25-12

11:15-11:45 AM, Break Room

AGENDA

1. Refreshers

a. Repair Shelf Procedures
b. Discard Procedures
c. Orphan Item Procedures
d. Processing Flags
e. Applications

Repair Shelf Procedures: (Missing Items)
All items on the Repair shelf should be missing a disc or booklet.
Scan the item in though Search and holds (F3) this way you don’t check the item in.
Click the Record tab.and go to the 3rd column (Status) - Check Shelf
Click on the - and change the dash to a f or search for Repair shelf .
Save it and closed.
On the item put the reason it’s on the repair shelf. (EXAMPLE: Missing disc 12 your initals & date)

Discard Procedures: (Weed on condition)
Each item placed in the Discard bin must be placed on REPAIR SHELF first. This removes the item out of circulation.
On the Screen there is an icon labeled PUTTY CAT click on it.
The login required is the same for Milcir.
Main Menu - Click on C (Circulation)
Circulation Subsystem - Click on D (Delete)
2nd login in is required
The system will ask you to confirm each item record after wanding it’s barcode Y or N
Select Y.
Each item should be stamped (Discard and placed in the correct box.

Orphan Item Procedures:
Orphan items are Books or AV received from Texas Schools, County and or Patrons personal.
Go to Quick Links and select the first Orphan items .
Enter the date, barcode, issn #, The Title, Author, your name and the status (always sent to Central).
Place the item in the Central bend.

APPLICATIONS
Make sure the application is filled out completely by the Patron from the date to the signature.
If a Patron is renewing, lost card ,phone number ,name/address change or email address make sure you add all changes. Do not remove old address. Please change the code from A to X this changes the status to a note.
When entering License please use a T for License or I for ID. Double check your work.

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MEMORANDUM

Dear Kendall Staff,

I’ll be on out of the office from Monday, July 23, through Saturday, August 4. While I’m away, Pedro will be Acting Manager, assisted by Nina and Alice.

When Pedro is not available for the day, then the in-charge persons will be the following pairs (in order of seniority and job classification):

1) Alice and Nina; if Alice and Nina are unavailable, then go to

2) Leona and Juli; if Leona and Julie are unavailable, then go to

3) Pam and Albert; if Pam and Albert are unavailable, then go to

4) Regina and Alisa; if Regina and Alisa are unavailable, then call Neighborhood Libraries Administration, 32707 for permission to close the building.

If you have any problems with Kronos—punching in, punching out, duplicate punches, etc.—please send Pedro an email with the details (nature of problem, time of punch) so he can forward the information to me or to Shammi Gill, who will be approving timecards at the close of the pay period August 3.

If you are running late or need to call in sick please call the private line—832-393-1887—and speak directly to Pedro or Nina (or the person in charge for that day).

Now that Summer Reading Program is starting to wind down, I hope all of you will have a chance to catch your breath and enjoy the rest of the summer. I’ll be back Monday, August 6.

Karen