Attended by: Jasmine, Iffat, Alice, Alisa, Janalyn, Kathrine, Chris, Leona, Rita, Nagma, Lauren, Doug, Shanti, Trish, Pam, Karen, and Temeka; absent: Albert, Nina.
Karen reviewed HPL meeting room policy regarding multiple reservations:
- Limit of 6 advance reservations in 3-month period (which starts with first reservation)--2 per month or approx. every two weeks, OR 6 weekly reservations then none for approx. 6 weeks (or when 3-month period ends).
- Do not move designated open study times in 2nd floor conference room to accomodate an afternoon reservation. This room is blocked out on Fridays and Saturdays to provide seating on the 2nd floor.
- Give the customer a copy of the guidelines for every room reservation. We want to make sure they know what the guidelines are.
- Mark reservations TENT (tentative) if we don't have a meeting room reservation form. They're not confirmed until we have the reservation form. Customers may fax the form to us at 832-393-1881 or drop it off or mail it.
Other discussion:
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