Friday, September 26, 2014

Staff Training Notes 9/24/14

Kendall Staff Training
Gale e-Courses Formerly (Learn4life)
                                                                                                                                    9/24/14
Presented by Jasmine Zelaya
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  • Offers a wide range of highly interactive courses that you can take entirely online.
  •  Patrons with valid HPL library cards in good standing are entitled to enroll in courses per calendar year at no cost.
  • Courses run for six weeks and new sessions begin every month.
  • Instructor-Led Courses
  • Professional development and personal enrichment

What Are Instructor-Led Courses?
Whether you're looking for personal enrichment or professional development, these six-week online courses are the perfect way to learn a new skill or enhance your existing ones. You'll spend roughly two to four hours each week completing two engaging lessons in an enjoyable, interactive learning environment. Expert instructors develop and lead every course, and you'll be able to interact with them and with fellow students in lively online Discussion Areas. New sessions start every month, so you can sign up anytime. Upon completing a course with a passing score, you'll get confirmation of completion from your learning institution.

Benefits for Patrons:
• Easy: Signing up with their library accounts, simple enrollment process
• Accessible: Courses can be accessed anywhere, any time, on any computer with
internet access.
• Engagement: Online discussion areas bring the learner and instructor together for
feedback and encouragement.
• Flexibility: A 10-day extension period is available if needed.
• Recognition: Patrons receive a "Record of Completion" certificate after successfully
finishing a course.
• Frequent Course Offerings: Sessions begin monthly

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How to [list steps]:
1.    Log on to the Houston Public Library Homepage at Houstonlibrary.org, click on the ”Research Tab” on the top menu bar.
2.    Select “Alphabetical Database Listing.” From the left side menu.
3.    Click on the letter “G” on the top Alphabetical Database Listing.
4.    Select the link for “Gale e- Courses(formerly Learn4Life)”  This will take you to the Gale e-Course homepage.
5.    You can find courses by by scrolling down through the “Browse Catalog” tab on the left hand side of the screen. Several Microsoft Office applications are available as beginner, intermediate and advanced courses.
6.    Click “Enroll Now” next to the course of your choice.  Select your course start date and click “continue.”
7.    If you have never taken a Gale e- Course: enter your email address, and click “Create Account.”  Complete the Account and Student information page and click “Continue to Payment Options.”  If you are a returning student: enter your account email and password and then click “Sign in.”
8.    Instructors will provide a detailed class syllabus. Course Requirements are also listed and include: Internet Access, Email, Mozilla Firefox, Micr. Internet Expl.,Google Chrome, or Safari, Adobe.  Wait until after 12:00am  on the start day of the course to access the class.
9.    Quizzes will follow each lesson.  You can take the quizzes as many times as you like without affecting your final grade.
10.  In order to complete your instructor-led course, you will need to pass the 36-question final exam on the first attempt.  Successful completion is determined by the minimum passing score which is 65%.  Once the final exam is successfully complete, you will have immediate access to your online Certificate of Completion from within your classroom.  When the classroom closes, you can return to the My Classroom page at any time in the future and access a copy of the certificate.  If you do not pass the final exam on the first attempt, you will not be able to obtain a Certificate of Completion online.
11.  Quizzes and assignments will follow each lesson. Although assignments are optional, they are helpful and recommended.  You can take the quizzes as many times as you like without affecting your final grade.


FAQ’s & Important Info:
Unlimited Number of Classes
There are no limits on number of classes members can enroll in and try. Students will be dropped from classes automatically if minimum progress is not made during the first two weeks.
What courses are offered?
There is something for everyone. Courses range from computer applications, technical certifications, accounting, education, nursing, test preparation, law, parenting, business, and personal development.
Is there a cost?
There are no tuition or course fees for Houston Public Library members. A few courses do have book requirements. Please check the Requirements tab on the course description for required materials.
How long are the courses?
Most courses last six weeks. Check the detailed description and syllabus of the courses you are interested in taking online. Each course will list the start dates for each class. Typically there are two lessons each week and these lessons may include assignments or quizzes. Many of the courses will also include a final exam at the end of the course. You will earn a certificate upon successfully completing the course that you can keep for your records.
How much time should I set aside to complete each online course?
In each course description you will find the number of clock hours it typically takes to complete that class. If you divide the number of hours listed by the number of weeks the class meets, you will have a good estimate of how much time you need each week to complete the class. Most classes take 24 hours over a six week period, which is 4 hour a week commitment.
What if I get behind?
Students that do not complete minimum progress during the first two weeks of class will be automatically dropped from a class. It is possible to request a ten day extension in order to complete the final exam.
Who are the instructors?
All of the courses are taught by instructors who are qualified professionals in each subject area. Check out the Instructor Bio tab of the course description for more details about your instructor. Request Extension Form
Can I use my mobile device?
See the Requirement tab on the course description for technical details. Many courses do require a Flash enabled browser such as Firefox or Internet Explorer. Some mobile devices, such as the Apple iPhone or iPad, do not support Flash and you will need to use a different device to access some of the course content.
What if I have questions or need help?
Each class has a discussion area where you can contact your instructor or get technical assistance from Student Support.

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Practice/Assignment (due in two weeks):

1. Is there a fee for taking a gale e-Course?
2. How long does a gale- course run?
3. How many Gale e- Courses are you allowed to take?

Thursday, September 18, 2014

Follow-up to Staff Meeting: Jury Duty Pay

As a follow-up to our discussion at yesterday's staff meeting about jury duty (and whether you need to take vacation or come back to work), here's that the city policy says:

6.13 Court Related Absence
  • 6.13.1 Employees shall be paid for court-related absences when the court appearance is in response to a summons for jury duty . . . 
  • 6.13.2  Employees summoned for jury duty shall be required to furnish proof of summons and shall be paid for time spent in court and thirty (30) minutes  travel  time after release from court only when such time can be validated by an instrument of the court, such as a court attendance slip . . . 
  • 6.13.3  Subpoenas, summons, or other such court-ordered appearances shall be treated and compensated in the same manner as jury duty only when such sppearance is related, directly or indirectly, to City business or to the employee's role as a City employee . . . 
So, you will be paid for the time you spent at jury duty and 30 minutes of travel time to return to work--provided you bring official court attendance slip, such as the work release form provided by Municipal Court.

You can find more information about attendance and paid absences in the following:
  1. The City ofHouston Employee Guidebook (also on the Kendall blog “Quick Links” page) provides a good overview and will direct you to the appropriate City policy, which can be found on the Administrative Policies and Procedures page— http://www.houstontx.gov/adminpolicies.html —of the city website.
  2. The Library’s attendance policies and procedures can be found on the Intranet under Forms + Documents > Policies and Procedures > H.R. > 5.1 Hours: Time and Attendance Reporting.
Karen

Wednesday, September 17, 2014

Staff Meeting Notes 9-17-14

11:15 – 11:45 AM, Breakroom

  1. Updates & Reminders:
    1. Electronic Timekeeping Policy 2-4 (Karen); handout
    2. Progress with MY LINK launch (Karen/Meg)
    3. Password Manager Enrollment & ESS Portal (Meg); also on Quick Links page, under "Staff Links"
  2. Circulation Training (Alisa) [rescheduled for Oct.]

Quick Notes
  • FLIP Kit surveys: Please review the survey(s) for completeness before issuing a pass to the Children’s Museum.
  • Overdrive: Customers will need to contact email reference to have their Overdrive account merged with their new number. (See front page of catalog.)

Upcoming Staff Events
  • Friday, September 19: Payday
  • Wednesday, September 24: Staff Training Meeting
  • Thursday, September 25: Outreach at Mahaney & Cummings Elementary
  • Friday, September 26: Last day of Pay Period
  • Wednesday, October 1: Open Discussion Meeting
  • Wednesday, October 1: CMC begins
  • Friday, October 3: Payday
  • Friday, October 31: Annual Health Assessment Due