Kendall Staff Meetings: Meeting Notes 8/21/13

Thursday, August 22, 2013

Agenda

New benefit year starts September 1 (wellness, personal day accruals); for continuing FMLA, submit new forms for the benefit year 9/1/13-8/31/14.

Review of Electronic Timekeeping Policy (COH Administrative Procedure 2-4, 3/31/11):

Employees are responsible for reviewing their work schedules and clocking in and out as scheduled.
Any variation outside scheduled work times will be calculated from the actual punch time, which may create compensatory time or overtime and must be approved by the employee’s supervisor prior to the occurrence.
Compensatory time should not be accrued for personal reasons or to “bank” time to take off later.
Non-exempt employees are required to clock in and out at the beginning and end of their shift and lunch break.
Once an employee has clocked in, he/she is responsible for starting work. Attending to personal matters or not working while clocked in is considered not working or “riding the clock” and is grounds for disciplinary action.
If an employee is unable to punch in or out because of a time clock malfunction, network problem, or accidental oversight, it is the employee’s responsibility to inform the appropriate supervisor or timekeeper.
Sign the acknowledgment on back page and return to Karen’s mailbox by the end of the month.

We’re open until we’re not open: phones are answered and laptops are checked out until closing time. Shammi reports she called recently at 7:53 PM and no one answered the phone. What this means for customer service:

We are not able to give change or dollar bills (for change) from the register. But you can always assist a customer by making a general announcement asking other customers if anyone has change or a dollar bill for change. Most people are happy to help because they’ve been in this situation before as well.

Upcoming Staff Events

August 22: Neighborhood Libraries Managers’ Meeting and Budget Review @ CEN (Karen); Affordable Care Act Training @ STE (Meg).
August 23: Customer Service Training @ STE (Cosette, Leona, Meg); SirsiDynix Updates @ CEN (Alisa, Regina).
August 30: Last Day of Pay Period.
September 2: LIBRARY CLOSED for Labor Day.
September 4: Open Discussion Meeting.
September 6: Customer Service Training @ OAK (Juli, Katherine, Meg, Pam).
September 9: New Program Planning Meeting (Meg, Alice, Alisa, Cosette, Jose, Leona, Nina, Pam, Regina, Sharon)
September 13: Customer Service Training @ COL (Alice, Alisa, Crystal, Regina). Last Day of Pay Period.
September 18: Staff Meeting

Remaining August Programs

Adult Computer Classes, 2nd Floor Conference Room

Intro to MS PowerPoint 2010, Wednesday, August 21, 12:30 PM – 2:30 PM
Digital Technology Basics, Thursday, August 22, 10:30 AM – 12:30 PM
Getting to Know Your Gadgets: eBook Open House, Tuesday, August 27, 3:00 PM-5:00 PM
Internet Basics 1&2, Wednesday, August 28, 12:30-2:30 20PM
Intro to MS Excel, Thursday, August 29, 10:30 AM – 12:30 PM

Teens, 3rd Floor

Children, 1st Floor Meeting Room

Early September Programs

Adults, 1st Floor Meeting Room

Adult Computer Classes, 2nd Floor Conference Room

Social Networking, Tuesday, September 3, 3:00 PM – 5:00 PM
Getting to Know Your Gadgets: eBook Open House, Wednesday, September 4, 12:30 PM – 2:30
Computer Basics I &II, Thursday, September 5, 10:30 AM – 12:30 PM
Computer Basics I &II (Bilingual), Tuesday, September 10, 10:30 AM – 12:30 PM
Intro to MS Word, Wednesday, September 11, 12:30 PM – 2:30 PM
Intro to MS Excel, Thursday, September 12, 10:30 AM – 12:30PM
Computer Security, Tuesday, September 17, 3:00 PM – 5:00 PM

Children, 1st Floor Meeting Room

Wednesdays, 11:15-11:45 AM, Break Room Suggest topics using form on Kendall blog.
Date	Moderator	Recorder
9/21/16	NINA
10/19/16	TRISH	LEONA
11/16/16	ALICE	ALISA
12/14/16	SHANTI
1/11/17	ALISA
2/8/17
3/8/17
4/5/17
5/3/17
5/31/17
6/28/17
7/26/17
8/23/17