Meeting Notes 6-12-13

Agenda

1. SirsiDynix Update (Karen); 10 min.
1. Handout: SirsiDynix Timeline
2. Serials Check-in Procedure Using Google Docs (see Kendall blog, Quick Links, Frequently Used Links and home page, Collection)
2. SRP Programs Update (Leona, Regina); 10 min.
3. Volunteers Update (Pam); 10 min:
1. Last orientation for summer volunteers: Wednesday, June 19
2. Applications for summer volunteers accepted through June 19; must apply online--see HPL Volunteer Opportunities.
4. Attendance & Punctuality (Karen); 10 min
1. 5.0 Human Resources: Policy Relating to Notification of Tardiness or Absence (see Intranet, Forms + Documents, Policies and Procedures, HR)
2. 5.0 Human Resources: Procedures relating to Notification of Tardiness or Absence (see Intranet, Forms + Documents, Policies and Procedures, HR)
3. Administrative Procedure 2.4: Electronic Timekeeping Policy (see City of Houston website, http://www.houstontx.gov/adminpolicies.html)
5. Discussion:  
1. Nina:  In sorting room, please pay attention to:
1. CEN items (must return to CEN)
2. JUV, YA items put on correct cart for shelving
3. Juli: also check in Exceptions items from cart and send to correct location

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Upcoming Staff Events

• June 14: SirsiDynix Symphony Training @ CEN (Katherine, Juli, Regina)
• June 17: SirsiDynix Symphony Training @ CAR (Cosette)
• June 19: SirsiDynix Symphony Training @ CEN (Leona, Jose, Trish, Temeka)
• June 20: SirsiDynix Symphony Training @ CEN (Crystal, Sharon)
• June 21: SirsiDynix Symphony Training @ CEN (Alice, Alisa, Karen)
• June 21: JUV Pre-Selection @ CEN (Regina)
• June 21: Last Day of Pay Period
• June 24: SirsiDynix Symphony Training @ ROB (Pam, Nina/trainer)
• June 26: Open Discussion Meeting
• June 27: SirsiDynix Symphony Training @ STE (Albert, Nina/trainer)
• June 27: NL Managers Meeting @ CEN (Karen)
• July 3: Program Planning Meeting
• July 4: LIBRARY CLOSED

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Remaining June Programs

Adults, 1st Floor Meeting Room

• Kendall Bee Quilters, Mondays • 1–3 PM
• Kendall Book Club, Thursday, June 25 • 1–2:30 PM, Book Selection for 2013-2014

Adult  Computer Classes, 2nd Floor Conference Room

• Intermediate MS Excel 2010, Wednesday, June 12 & 19, 12:30 PM – 2:30 PM
• Social Networking. Wednesday, June 12, 5:30 PM – 7:30 PM
• Intro to MS Word 2010, Thursday, June 13, 10:30 AM – 12:30 PM
• Intro to MS Excel, Thursday, June 13, 3:00 AM – 5:00 PM
• Advanced MS Word 2010, Saturday, June 15 & 29, 10:30 PM – 12:30 PM
• Intro to MS PowerPoint 2010, Wednesday, June 19, 5:30 PM – 7:30 PM & Thursday, June 27, 3:00 PM – 5:00 PM
• Advanced MS Excel 2010, Thursday, June 20, 10:30 AM – 12:30 PM & Saturday, June 22, 10:30 AM – 12:30 PM
• Intro to MS Access, Wednesday, June 26, 5:30 PM – 7:30 PM & Thursday, June 20, 3:00 PM – 5:00 PM
• Intro to MS Publisher, Wednesday, June 26, 12:30 PM – 2:30 PM
• Computer Security, Thursday, June 27, 10:30 PM – 12:30 PM

Teens, 3rd Floor

• Incredible Bubble Show, Tuesday June 18, 4:00-5:00pm, For pre-teens and teens. 1st floor meeting room.
• Teen Movie Time, Tuesday, June 25 • 3:30 PM-5:30 PM, movie showings will be PG-13, teens 13 and older, are welcome. 3rd floor Conference room.

Children, 1st Floor Meeting Room

• Toddler Story Time, Tuesdays, June 18, 25, 10:30-11:00 AM
• Babytime, Thursdays, June 13, 20, 27, 11 AM – 12 PM
• Babytime: Baby Yoga, Fridays, June 14, 21, 28, 2:30-3:00 PM
• Happy the Clown, Wednesday, June 26, 2:00- 3:00pm

Children, 3rd Floor

• Preschool Storytime, Tuesdays, June 18, 25, 11:30 AM – 12 PM
• Family Movie, Thursday, June 20, 2:00-4:00pm

Children, Outside

• EJC Petting Zoo, Thursday, June 13, 11:00-12:00

Top 10 Kendall Things to Remember

10.  Don’t book meetings back-to-back.  Leave 30 minutes of turnover time between groups so the old group can pack up before the new group moves in, especially if they’re fans of rival football teams.

9. Lock all exterior doors at the end of the day--that includes the meeting room emergency exit and the drive-up window.  The Kendall ghost is out there looking for a way to get in.

8. Not all paperbacks belong in the paperback bins.  If there’s a call number on the spine, it’s cataloged and goes on a cart with its friends.

7. World Language books are cataloged too and go on the 2nd shelf of the non-fiction carts.  Mais oui!

6. Who wants to burn up at work?  Not me!  Don’t block the staff door with carts, bins, or boxes and we will all thank you if there’s a fire.

5. Be a team player.  Don’t drop the ball when it’s your turn to be the desk.  

4. Idle hands can be put to work.  Load the bins on a cart, empty the tag bin, pull dups from the shelves, check apps, clean out the desk drawers . . . .

3.  It’s as simple at A - B - C.  Fiction goes on the shelf in this order: last name . . . first name . . . title.  The best way and the only way.

2. Vocera is the number 1 fashion accessory at Kendall Neighborhood Library.  Don’t go out Voceraless.

1.  Your eyes are our most important security defense.  Keep on eye on who comes in the door and off the elevator and greet everyone you can.  A friendly hello lets customers know we’re paying attention to them and to what’s going on around us.   

Meeting Notes 5-29-13

Agenda

Important Information

1. Dear Kendall Staff,

I’ll be out-of-the-office Tuesday, May 28, through Wednesday, June 5.  While I’m gone, Pedro will be in charge.  Please email any Kronos issues or leave requests to him and he’ll share them with Virginia Williams at Stanaker, who will be reviewing the timecards.

I hope you have a great week and a half and Summer Reading Programs gets off to a great start.

Karen

2. Since there was a lot of concern about using the computer reservations system during the off-line period from July 3- July 10, I wanted to let you know that Fred, Jeff, and I met today and we believe we will be able to continue using it with some minor adjustments.  We will work out the details and get back to you.  Have a great Memorial Day Weekend.

Syma

3. Everyone should have the SirsiDynix Workflows icon on your staff workstation.  If you don’t, please contact the IT Helpdesk.  The test database will be available for you to use starting Tuesday.  To access this site:

·        Double-click the WF icon

·        A Configuration box will appear and should have:

o   IP address:  halantest.sirsi.net

o   Port:  7014

  (If necessary, change the IP address and port to match the information above)

·        Log in with

o   User ID:  CIRC

o   PIN: CIRC

WorkFlows will open to the Circulation Tab.  If you experience problems with any of this, please contact the IT Helpdesk.

You can now begin to explore the interface.  Since this is a test database, you will see some functions that we will not be using and some things that have not been configured quite the way we expect to have them in our live version.  And the full database is not yet there.  Nevertheless, there is enough for you to use to become familiar with the system.  You will see that Sirsi has all the same functionality that we are used to but in some cases, the terminology is different.  I’ve put together a short table of some of the most obvious vocabulary changes:

III Millennium	SirsiDynix Symphony
Check-In	Discharge
Patron	User
Expiration Date	Privilege Expires
P Type	Profile Name
Notes	Extended Info
Suppress	Shadow
Edit/Update	Modify

There’s a link to Help on the left menu and one along the top.  If you use the link on the top menu, be sure to select “context” and it will bring up information relevant to the screen you are on.  The link on the left menu automatically brings up the context specific help information.  Symphony’s Help screens are excellent so it is a good idea to get used to using them.

“Train the Trainer” sessions have begun and continue through next week.  General training will begin the following week.  As always, if you have any questions, please contact me or use Contact Us on the HALAN ILS Migration News site on the Intranet.  Have a great Memorial Day Weekend.

This email has been approved by Meller Langford, Deputy Director of Customer Experience.

Thanks,

Syma

4. Community center will be having Tai Chi classes  in the 1st floor meeting room  during the summer from 9 – 11. Still waiting on specific dates.

5. Pop Up Library- I am thrilled to announce Mr. Da’Vian Smith as the Project Manager.  Mr. Smith brings excellent organizational skills, a “Can Do” attitude, and a strong knowledge of youth literature and programming to the position.  The Pop Up Library staff also includes four seasonal (June, July and August)  Early Literacy Specialists and this team will be the primary deliverers of the Pop Up Library project.  This team will work with both the NL Administration office and the Community Engagement office.

Mary Wagoner sent an email out with FAQs on it to everyone.

6. Leona has a list of the SRP performers and there is a link on the blog homepage and Quick Links pages, under “Programs”.

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Upcoming Staff Events

• May 30: Pedro will be Downtown all day
• May 30: Nina at Sirsy Training in the morning
• May 31: Pedro will be in Training in the morning
• June 1: Summer Reading Program begins
• June 5: Program Planning Meeting
• June 6: Chris Last Day

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June Programs

JUNE 2013

Open Discussion Notes 5-15-13

May 15, 2013 Open Discussion Notes

Recorder: Albert Banks

Moderator: Nina Oliver

• Please put items in delivery bins correctly (neatly). This way we can fit more items in each bin.
• Keep an eye when shelving. Putting the things in order and where they are suppose to be makes finding items a lot simpler.
• There is a volunteer orientation coming up on May 22nd and June 5th.
• Let interested patrons know they can go online to sign up and volunteer at Kendall. At the top of the library website there is a link to click on to volunteer. Patrons must be 14 and up. We do not take court ordered community service.
• May 22nd is the deadline to input all summer programs. Make sure all the programs are correct on the Kendall google calendar so they can be added to the new Evance system. Nina and Pedro will be adding all the programs at this time.
• We took a shelving test which is on the Cental LST Training link on our Quick Links.
• Then click on Shelving Introduction link.
• Then go to the Online Tutorial link on the second page.
• Feel free to go through all the levels and you can even print out your certificate for show.