Open Discussion Meeting 8/6/14

Workroom, 11:15-11:45AM                       

Moderator: Nina

Recorder: Meg

Sort room

• Please pay attention to the signs in the sort room. These signs guide you on where to correctly place items (whether in bins or carts).
• When you’re assigned to sort, check for tags as you take items out of the bins. If it’s juv item or an adult item we’d like to keep, put in our bin to tag. If it’s not tagged and it’s an adult item, put it in a box to send to Mancuso.
• All DVDs (both JUV and ADU) are now in one gray bin in the sort room. This is so we can properly handle all DVDs for the AllCirc machines. Please see Temeka if you have any questions about the DVDs.
• If there are bins of board books stacked to the ceiling, please put them on a cart and deliver them to the 3rd floor. Those are easy to quickly shelve, and this way we make room for more materials in the sort room.
• When carts are brought back to the sort room partially empty, integrate them onto another cart. This frees up carts that we desperately need.
• As you run books through the sorter from the bookdrop, please check for receipts or other materials that may be stuck in the books (or cases, etc.).

Circulation

• Trapping holds: Remember that the computer thinks KENDRV is a separate building somewhere. When processing a DRIVE-UP hold, you must MAKE HOLD AVAILABLE. Do not put it back in transit.
• Juli offered to do one-on-one trainings with individuals to go over the TRAP HOLDS process or any of the WorkFlows functions.
• Holds: Use copy/paste to insert a customer’s name on the hold wrapper. Typing it in leads to misspellings and errors.
• Use a full sheet of paper to wrap around the item on a hold. This is for privacy purposes.

Collection

• When closing the floors at the end of the day, take the designated pick-up carts from the 2nd and 3rd floors downstairs and park them in front of the sorter. The person scheduled to do bookdrop the next morning should run those items through. This way, the books on the pick-up carts get back to the shelves faster.
• Staff should be responsible for shelving JUV paperbacks and graphic novels. The arrangement is confusing for volunteers (and some of us). We will re-evaluate that section and try to simplify it in the coming weeks.

Important Reminders and General Housekeeping

• Don’t forget to turn the Wiis off at closing. You can point the remote at the TV screen and simply hold down the power button (on the remote). If that doesn’t power it off, open the cabinet and use the power button on the Wii itself.
• Customers should not feel forced to use the sorter. We can check-in items for them if that’s what they’d prefer. Show them how to use the sorter. Be accommodating and try to think of how it would be for you to walk into the building for the first time with no knowledge of our procedures or equipment.  
• Incident Reports are important! If we have a customer who is a problem (i.e., hostile, abusive), we need to document it in an Incident Report. Keep documenting with each encounter. This way, we have the support needed in case a suspension or ban is necessary. 

Staff Training Notes 7/30/14

I. Troubleshooting: AllCirc Machines

II. Staff/Customer Safety & Evacuation Routes Presented by Karen

Overview: Learn steps to take when an active shooter or other security threat occurs in the building and learn the evacuation routes on each floor.
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How to:

1. View the film “Run, Hide, Fight: Surviving an Active Shooter Event” (on Youtube at http://www.youtube.com/watch?v=5VcSwejU2D0&feature=youtu.be or from the Intranet homepage.
2. With the Evacuation Route map (attached), familiarize yourself with the location of each evacuation route in the building so you can use the one nearest to your location.
3. With the Evacuation Route map, identify locked areas in the building where you could hide from an active shooter.  Also identify areas that are not secured but could provide a hiding space in an emergency.
4. The Evacuation Route map is also posted on the bulletin board in the workroom and linked on the Kendall blog, on the “Facilities” page, under “Kendall Phones & Floor Plans.”
   

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Assignment:

What is the nearest evacuation route if you’re in the following:

1. 1st Floor Meeting Room
2. Teen Gaming Area
3. Sorter Room
4. Adult Large Print collection
5. Print Center (both)
6. 3rd floor conference room
7. Workroom

Where are the locked spaces in the building where you can hide from an active shooter?

1. On the 3rd floor?
2. On the 2nd floor?
3. On the 1st floor?
4. Which ones have telephone access to call 911?
5. What is a key thing to remember about some of the doors in these spaces?

Email your answers to the practice questions above to Karen by Wednesday, August 13.

Staff Meeting Notes 7/23/14

Kendall Staff Meeting, 11:15 – 11:45 AM, Breakroom

1. Updates:
1. New Deputy Director (Karen); handout
2. Returning empty bins (Karen)
3. Holds wrappers (Karen)
4. New monthly staff training meeting (Karen)
5. Door Count: difference between reference & directional questions (Alice)
6. SRP Updates  (Meg & Leona)
2. Circulation Training: Policy Updates (Alisa); handout

Quick Notes

• Desk Holds: If you hold items at the desk for a customer, please put their last name and “Hold for Pick-Up through [date]” with your initials.  We can only hold items for 24 hours without a card number because the catalog stills shows they’re on the shelf (and therefore findable, holdable, and available).
• Answer the Phone: If you’re not helping a customer, answer the phone.  If we all expect someone else to do it, the phone won’t get answered..
• Close the workroom doors before opening hours.  We don’t want customers wandering around in the workroom.
• Shelving: Straighten rows and “front” the books (push up to the front edge of the shelf) when you’re shelving. The shelves will look neater and you’ll be able to see what you’ve accomplished.
• Alphabetize: It seems basic but is really one of the foundations of library work.  It’s so much easier to find what you’re looking for when it’s in the right place.  (Extra credit: what are the other foundations of library work?)

Upcoming Staff Events

• Wednesday, July 23: Staff Meeting
• Thursday, July 24: NL Managers Meeting
• Friday, July 25: Payday
• Wednesday, July 30: Staff Training Meeting
• Thursday, July 31: Deadline for completing Cyber Security Awareness Training.
• Friday, August 1: Last day of Summer Reading Program.  
• Friday, August 1: Last day of Pay Period
• Tuesday, August 5: July statistics and Monthly Report due
• Wednesday, August 6: Open Discussion Meeting
• Friday, August 8: Payday
• Sunday, August 10: Facility Checklist due
• Friday, August 15: Last day of Pay Period
• Wednesday, August 20:  Michele Gorman meets Kendall staff, 11AM
• Friday, August 22: Payday
• Monday, September 1: Labor Day Holiday--library closed