Staff Meeting Notes, 5-11-16

Kendall Staff Meeting, May 11, 2016

11:15 – 11:45 AM, 3rd floor conference room

1. News from April CE Managers Meeting and SW Managers Team Meeting (Karen)
2. Training: 2016 SRP--Aim for the Stars! (Leona)
1. New for 2016
2. 2016 Incentives
3. 2-16 SRP Dates and deadlines

Quick Notes

• Exceptions Bins:  With the new sorter setup, if the item does not have a tag or the sorter cannot read the tag, then the item will go into the #9 bin
• Bin #1 has holds and CEN items. Bin #9 has items not read plus holds and CEN items.
• FIRST, discharge the items from either bin.  
• Second, after dealing with holds and CEN items, sort the remaining items into the following groups:
• No Tags: Add and program new tag.
• Rectangular Tags: Remove old tag and add/program new tag.
• Other Tags: Run through the sorter again with the cover open (or AV--tag on top).  If the item sorts correctly, yeah!  If not, remove the old tag and add/program a new tag.
• If items have metallic ink on the cover OR do not sort after 3 tries, float to a new location.
• Clear the exceptions from both bins throughout the day.  
• If you’re on SORT, empty the excpetions bins frequently onto the Exceptions cart so the items can be easily identified.  If you have time, groupg  together the not-tag and rectangular tag items.  If there is no one at the Delivery desk,, discharge and sort the items.
• If you’re on DELIVERY, discharge the items on the exceptions cart every hour.
• If you’re on the LOBBY or DRIVE-UP desks covering Sort, work together as a team to empty and discharge the exceptions throughout the day.  Customers will be asking you to check their accounts and to find and clear items they returned which were not discharged by the sorter.  Work together to tag items as time allows.
• Tag all incoming items from CEN and other locations (except ILL).  It will save us a lot of time later when they’re returned.
• Items will not be discharged if they don’t have a tag.  And customers will be checking their accounts  since they don’t get a receipt.

Events

• Friday, May 13: Pay Day!
• Friday, May 13: Youth Services Meeting at CEN (Shanti, Leona, Jasmine, Nagma)
• Friday, May 13: Tech Specialists Meeting (Pam)
• Wednesday, May 18: Farewell Party for Lauren
• Thursday, May 19: Lauren’s last day
• Friday, May 20: Pay Period Close
• Wednesday, May 25: Program Meeting
• Friday, May 27: Pay Day!
• Friday, May 27: Staff Training (Blue Group), rescheduled from May 13
• Monday,  May 30: Memorial Day, Library closed
• Wednesday, June 1: First day of SRP
• Friday, June 3: Pay Period Close

Staff Training May 6 & 27

Kendall Staff Training

E-resources 5/6/16

Presented by Jasmine Zelaya

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Overview: Navigating e-resources on the HPL Website

E-books

We offer thousands of e-books including fiction, nonfiction, graphic novels and comic books for all age groups through Overdrive, Axis360, Hoopla, ComicsPlus, Ebsconet and Gale Virtual Reference Library.

Audiobooks

Listen on your computer or on your mobile device. New titles are added regularly or explore classics. Available through Overdrive, Axis360, Hoopla and OneClickDigital.

Music

Freegal and Hoopla offer a wide selection of songs that include latest hits, classics, world music and more.

Video

Stream (or download) films, TV shows, documentaries, instructional and educational videos from Hoopla and Overdrive.

Mobile apps are available for Overdrive, Hoopla, Freegal and OneClickDigital. These and ComicsPlus are available on the HPL app. Check your app store or marketplace for more info. All apps available for free.

Get the complete handout.

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Practice/Assignment (due in two weeks):

1 Create an account with one of the ebook/ eaudiobook hosts.

2. Check out one item.

Open Discussion Notes 5-4-16

11:15-11:45AM, Break Room
Attended by:  Jasmine, Iffat, Alice, Alisa, Janalyn, Kathrine, Chris, Leona, Rita, Nagma, Lauren, Doug, Shanti, Trish, Pam, Karen, and Temeka; absent: Albert, Nina.

Karen reviewed HPL meeting room policy regarding multiple reservations:

1. Limit of 6 advance reservations in 3-month period (which starts with first reservation)--2 per month or approx. every two weeks, OR 6 weekly reservations then none for approx. 6 weeks (or when 3-month period ends).  
2. Do not move designated open study times in 2nd floor conference room to accomodate an afternoon reservation.  This room is blocked out on Fridays and Saturdays to provide seating on the 2nd floor.  
3. Give the customer a copy of the guidelines for every room reservation.  We want to make sure they know what the guidelines are.
4. Mark reservations TENT (tentative) if we don't have a meeting room reservation form.  They're not confirmed until we have the reservation form.  Customers may fax the form to us at 832-393-1881 or drop it off or mail it.

Other discussion: