Meeting Notes 8/21/13

11:15 – 11:45 AM, Breakroom

Agenda

1. New benefit year starts September 1 (wellness, personal day accruals); for continuing FMLA, submit new forms for the benefit year 9/1/13-8/31/14.

2. Review of Electronic Timekeeping Policy (COH Administrative Procedure 2-4, 3/31/11):
• Employees are responsible for reviewing their work schedules and clocking in and out as scheduled.
• Any variation outside scheduled work times will be calculated from the actual punch time, which may create compensatory time or overtime and must be approved by the employee’s supervisor prior to the occurrence.
• Compensatory time should not be accrued for personal reasons or to “bank” time to take off later.  
• Non-exempt employees are required to clock in and out at the beginning and end of their shift and lunch break.
• Once an employee has clocked in, he/she is responsible for starting work.  Attending to personal matters or not working while clocked in is considered not working or “riding the clock” and is grounds for disciplinary action.
• If an employee is unable to punch in or out because of a time clock malfunction, network problem, or accidental oversight, it is the employee’s responsibility to inform the appropriate supervisor or timekeeper.  
• Sign the acknowledgment on back page and return to Karen’s mailbox by the end of the month.

3. We’re open until we’re not open: phones are answered and laptops are checked out until closing time.  Shammi reports she called recently at 7:53 PM and no one answered the phone.  What this means for customer service:

4. We are not able to give change or dollar bills (for change) from the register.  But you can always assist a customer by making a general announcement asking other customers if anyone has change or a dollar bill for change.  Most people are happy to help because they’ve been in this situation before as well.

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Upcoming Staff Events

• August 22: Neighborhood Libraries Managers’ Meeting and Budget Review @ CEN (Karen); Affordable Care Act Training @ STE (Meg).
• August 23: Customer Service Training @ STE (Cosette, Leona, Meg); SirsiDynix Updates @ CEN (Alisa, Regina).
• August 30: Last Day of Pay Period.
• September 2: LIBRARY CLOSED for Labor Day.
• September 4: Open Discussion Meeting.
• September 6: Customer Service Training @ OAK (Juli, Katherine, Meg, Pam).
• September 9: New Program Planning Meeting (Meg, Alice, Alisa, Cosette, Jose, Leona, Nina, Pam, Regina, Sharon)
• September 13: Customer Service Training @ COL (Alice, Alisa, Crystal, Regina). Last Day of Pay Period.
• September 18: Staff Meeting

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Remaining August Programs

Adult  Computer Classes, 2nd Floor Conference Room

• Intro to MS PowerPoint 2010, Wednesday, August 21, 12:30 PM – 2:30 PM
• Digital Technology Basics, Thursday, August 22, 10:30 AM – 12:30 PM
• Getting to Know Your Gadgets: eBook Open House, Tuesday, August 27, 3:00 PM-5:00 PM
• Internet Basics 1&2, Wednesday, August 28, 12:30-2:30 20PM
• Intro to MS Excel, Thursday, August 29, 10:30 AM – 12:30 PM

Teens, 3rd Floor

• Teen Video Game Time, Wednesday, August 21, & 28, 4:00 PM-6:00 PM
• Teen Movie Time, Tuesday, August 27, 3:30 PM-5:30 PM

Children, 1st Floor Meeting Room

• Toddler Story Time, Tuesdays, August 27 10:30-11:00 AM

• Babytime, Thursdays, August 22 & 29 11 AM – 12 PM
• Babytime: Baby Yoga, Fridays, August 23 & 30 2:30-3:00 PM

Early September Programs

Adults, 1st Floor Meeting Room

• Kendall Bee Quilters, Mondays, September 9, 16, 1:00 PM – 3:00 PM
• Mystery Book Club, Thursday, September 5 • 1:00 PM – 2:30 PM

Adult  Computer Classes, 2nd Floor Conference Room

• Social Networking, Tuesday, September 3, 3:00 PM – 5:00 PM
• Getting to Know Your Gadgets: eBook Open House, Wednesday, September 4, 12:30 PM – 2:30
• Computer Basics I &II, Thursday, September 5, 10:30 AM – 12:30 PM
• Computer Basics I &II (Bilingual), Tuesday, September 10, 10:30 AM – 12:30 PM
• Intro to MS Word, Wednesday, September 11, 12:30 PM – 2:30 PM
• Intro to MS Excel, Thursday, September 12, 10:30 AM – 12:30PM
• Computer Security, Tuesday, September 17, 3:00 PM – 5:00 PM

Children, 1st Floor Meeting Room

• Toddler Story Time, Tuesdays, September 3, 10, 17, 10:30-11:00 AM
• Babytime, Thursdays, September 5, 12, 11 AM – 12 PM
• Babytime: Baby Yoga, Fridays, September 6, 13,  2:30-3:00 PM
• Preschool Storytime, Wednesdays, September 11,18, 12:30-1:15PM
• Papercrafting with Amie, Monday, September 9, 4:00- 5:00PM
• Family Movie-tba, Thursday, September 12, 4:00-6:00PM

Open Discussion Notes, 8/7/13

Breakroom, 11:15-11:45AM

Recorder: Nina

Moderator: Alisa

1. Having non-staff (visitors) in workroom and breakroom
1. Family and friends could visit during lunch in the 3rd floor conference room
2. If a visitor has a baby and is visiting a staff member, they should  use the 3rd floor conference room if there are no scheduled events.
2. Sirsi/Workfloow Updates (from Felicia Brisco)
1. There are continuous updates delivered to staff via email (Note: also posted on blog. KL)
2. If the point person at your location (Nina and Alice) is available, speak to that person, or contact the Circulation Department at Central for an immediate response.
3. Send all questions to the IT Help Desk (and cc: Felicia, Erin Cody and Fred Schumacher).
4. Sirsi Update trainings are being held each Friday at Central; schedule with Circ Admin and cc: Karen so it can be added to the schedule.

Meeting Notes 6-12-13

Agenda

1. SirsiDynix Update (Karen); 10 min.
1. Handout: SirsiDynix Timeline
2. Serials Check-in Procedure Using Google Docs (see Kendall blog, Quick Links, Frequently Used Links and home page, Collection)
2. SRP Programs Update (Leona, Regina); 10 min.
3. Volunteers Update (Pam); 10 min:
1. Last orientation for summer volunteers: Wednesday, June 19
2. Applications for summer volunteers accepted through June 19; must apply online--see HPL Volunteer Opportunities.
4. Attendance & Punctuality (Karen); 10 min
1. 5.0 Human Resources: Policy Relating to Notification of Tardiness or Absence (see Intranet, Forms + Documents, Policies and Procedures, HR)
2. 5.0 Human Resources: Procedures relating to Notification of Tardiness or Absence (see Intranet, Forms + Documents, Policies and Procedures, HR)
3. Administrative Procedure 2.4: Electronic Timekeeping Policy (see City of Houston website, http://www.houstontx.gov/adminpolicies.html)
5. Discussion:  
1. Nina:  In sorting room, please pay attention to:
1. CEN items (must return to CEN)
2. JUV, YA items put on correct cart for shelving
3. Juli: also check in Exceptions items from cart and send to correct location

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Upcoming Staff Events

• June 14: SirsiDynix Symphony Training @ CEN (Katherine, Juli, Regina)
• June 17: SirsiDynix Symphony Training @ CAR (Cosette)
• June 19: SirsiDynix Symphony Training @ CEN (Leona, Jose, Trish, Temeka)
• June 20: SirsiDynix Symphony Training @ CEN (Crystal, Sharon)
• June 21: SirsiDynix Symphony Training @ CEN (Alice, Alisa, Karen)
• June 21: JUV Pre-Selection @ CEN (Regina)
• June 21: Last Day of Pay Period
• June 24: SirsiDynix Symphony Training @ ROB (Pam, Nina/trainer)
• June 26: Open Discussion Meeting
• June 27: SirsiDynix Symphony Training @ STE (Albert, Nina/trainer)
• June 27: NL Managers Meeting @ CEN (Karen)
• July 3: Program Planning Meeting
• July 4: LIBRARY CLOSED

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Remaining June Programs

Adults, 1st Floor Meeting Room

• Kendall Bee Quilters, Mondays • 1–3 PM
• Kendall Book Club, Thursday, June 25 • 1–2:30 PM, Book Selection for 2013-2014

Adult  Computer Classes, 2nd Floor Conference Room

• Intermediate MS Excel 2010, Wednesday, June 12 & 19, 12:30 PM – 2:30 PM
• Social Networking. Wednesday, June 12, 5:30 PM – 7:30 PM
• Intro to MS Word 2010, Thursday, June 13, 10:30 AM – 12:30 PM
• Intro to MS Excel, Thursday, June 13, 3:00 AM – 5:00 PM
• Advanced MS Word 2010, Saturday, June 15 & 29, 10:30 PM – 12:30 PM
• Intro to MS PowerPoint 2010, Wednesday, June 19, 5:30 PM – 7:30 PM & Thursday, June 27, 3:00 PM – 5:00 PM
• Advanced MS Excel 2010, Thursday, June 20, 10:30 AM – 12:30 PM & Saturday, June 22, 10:30 AM – 12:30 PM
• Intro to MS Access, Wednesday, June 26, 5:30 PM – 7:30 PM & Thursday, June 20, 3:00 PM – 5:00 PM
• Intro to MS Publisher, Wednesday, June 26, 12:30 PM – 2:30 PM
• Computer Security, Thursday, June 27, 10:30 PM – 12:30 PM

Teens, 3rd Floor

• Incredible Bubble Show, Tuesday June 18, 4:00-5:00pm, For pre-teens and teens. 1st floor meeting room.
• Teen Movie Time, Tuesday, June 25 • 3:30 PM-5:30 PM, movie showings will be PG-13, teens 13 and older, are welcome. 3rd floor Conference room.

Children, 1st Floor Meeting Room

• Toddler Story Time, Tuesdays, June 18, 25, 10:30-11:00 AM
• Babytime, Thursdays, June 13, 20, 27, 11 AM – 12 PM
• Babytime: Baby Yoga, Fridays, June 14, 21, 28, 2:30-3:00 PM
• Happy the Clown, Wednesday, June 26, 2:00- 3:00pm

Children, 3rd Floor

• Preschool Storytime, Tuesdays, June 18, 25, 11:30 AM – 12 PM
• Family Movie, Thursday, June 20, 2:00-4:00pm

Children, Outside

• EJC Petting Zoo, Thursday, June 13, 11:00-12:00

Top 10 Kendall Things to Remember

10.  Don’t book meetings back-to-back.  Leave 30 minutes of turnover time between groups so the old group can pack up before the new group moves in, especially if they’re fans of rival football teams.

9. Lock all exterior doors at the end of the day--that includes the meeting room emergency exit and the drive-up window.  The Kendall ghost is out there looking for a way to get in.

8. Not all paperbacks belong in the paperback bins.  If there’s a call number on the spine, it’s cataloged and goes on a cart with its friends.

7. World Language books are cataloged too and go on the 2nd shelf of the non-fiction carts.  Mais oui!

6. Who wants to burn up at work?  Not me!  Don’t block the staff door with carts, bins, or boxes and we will all thank you if there’s a fire.

5. Be a team player.  Don’t drop the ball when it’s your turn to be the desk.  

4. Idle hands can be put to work.  Load the bins on a cart, empty the tag bin, pull dups from the shelves, check apps, clean out the desk drawers . . . .

3.  It’s as simple at A - B - C.  Fiction goes on the shelf in this order: last name . . . first name . . . title.  The best way and the only way.

2. Vocera is the number 1 fashion accessory at Kendall Neighborhood Library.  Don’t go out Voceraless.

1.  Your eyes are our most important security defense.  Keep on eye on who comes in the door and off the elevator and greet everyone you can.  A friendly hello lets customers know we’re paying attention to them and to what’s going on around us.