Open Discussion Notes 4-23-14

Break Room, 11:15-11:50AM.  Moderator: Meg; Recorder: Jose

Today we discussed…

1.  Shelve reading:

      --Divide the library in different sections

      --Rotation of the sections too (sign up for shelve reading, whatever you prefer)

2. Any worker that comes to fix something  has to sig in: name- last name & ID # [notebook at Lobby desk. KL]

3. If you refer anyone on the 2nd floor to the 3rd floor for computer use, please remind patrons that 3rd floor it’s a kid friendly zone.

4.  Anyone is welcome to check out a laptop as long they don’t have any fines on their record and have had their library card for at least 30 days.

5. Don’t  turn off 3M pads, please.

6. During delivery time make sure you do it the right way (don’t get confuse with drive up and normal holds).

7. Meeting Room Reservations:           

     --Always fill out forms for reservations

     --No double booking

     --No adults sessions in 3rd floor

     --Always give spare time to groups to leave (don’t do back to back reservations) [30 minutes           between events. KL].

     --We don’t do reservations for birthday parties aka “child gatherings”, nor is food allowed either [meetings must be free and open to the public—no private parties. KL]

     --No multiple reservations

     --One reservation = one form (also check forms for correct information).

8. Keep the closet in the 3rd floor locked all times.

9. Assist Westside volunteers to keep their personal stuff, Tuesdays from 10am-12noon.

10. Monthly report of library apps would be excellent in the future to avoid any inconvenience at the time of evaluations.

Remember Lights Out Houston Thursday, April 24 - Sunday, April 27, turn off all not essential lights before we leave during those days

Staff Meeting Notes 4-2-14

11:15 – 11:45 AM, Breakroom

1. Event Updates (Karen)
1. Systemwide Door Security from Planning & Facilities Division: “At no time shall secured doors be left propped open and unattended, or in any way left unsecured and unattended” (handout).
2. From NL Managers’ Meeting: Updates from Financial Services (handout).
3. New Digital Content Provider--Hoopla (handout).
4. Reporting Sorter problems.
5. Customer complaint about noise on the 3rd floor.
6. Sign-up Sheet for Open Discussion Meeting moderators and recorders.
2. Accelerated Reader Training (Leona)
1. See handout for information and assignment details.
2. Email the completed assignment to Meg by Friday, April 11.

Quick Notes

• Don’t forget to mark directional and reference questions answered on the stats sheet at each desk.  No marks=no more staff.
• Clean up your dishes in the break room sink.  Teamwork is cleaning up after yourself so your team members don’t have to.
• Check in Drive-Up holds correctly.  Customers will not be notified if the items are not checked in.
• After checking in holds from the paging list, mark the ones you didn’t find “missing” so your coworkers don’t have to keep looking for them.
• Shelve Delivery items that have been checked in by the end of the day or the end of your shift, so customers and coworkers can find them.
• Fill out “Out of Order” signs completely so the rest of us know what’s going on.

Upcoming Staff Events

• April 11: Last day of pay period
• April 12: Last day for AARP Tax Help   
• April 16: Open Discussion Meeting
• April 7-11: New Employee Orientation @ CEN
• April 20: Easter
• April 24: NL Managers’ Meeting @ CEN
• April 25: Sirsi Symphony Training @ CEN
• April 30: Staff Meeting

Open Discussion Notes 3-19-14

Open Discussion Meeting with Kendall Staff and Shammi Gill

• Regarding the continuation of the Open Discussion Meetings: Most staff agreed that they liked having a non-structured meeting in which we could bring up issues and thoughts. So we will continue to have these meetings. (MH)
• We have a new repair/missing items spreadsheet that staff can access on Google Docs. The link is on the blog under “Quick Links”. (JK)
•  Delivery Reminders:

o   Please shelve holds throughout the day when on assigned to delivery. Don’t leave wrapped

hold items on a cart in the back or for someone else to shelve. (AB)

o   Do not set aside drive-up items – do all KEN and KENDRV items in one batch.

o   Do ILL items first if you see them.

o   You can use the DRV UP holds template for any drive-up holds.

•  In May and this summer, Jose and Pam will have a “planning for college” session as one of the computer classes. Jose is hoping to have an academic adviser in the session to offer advice.
• Signs for April programs need to be sent in for approval. (KL)
•  Leona is preparing for outreach for SRP. As of today, we haven’t received the information regarding our SRP programs. (LH)
•  Alisa & Nina are planning to conduct outreaches at middle and high schools to help bring more teens into the library. (AB)
• Saturday A-Team has been working really hard together, even with such a short amount of staff. Kudos to y’all! (KL)
• Shammi encouraged us to request for substitutes when are below are minimum staffing level. They are taking requests up to two weeks in advance, so we can plan ahead. (SG)
•  There will be a representative from a security company coming on Friday to assess the security situation in our building. (KL)
• Donna Jackson (HPL’s graphic/visual specialist) will be visiting soon to look around the building and gather ideas for further enhancing our space. (KL)
• March 31 is the deadline to submit your Wellness points to avoid the $25 monthly fee. (SG)